Every educational institution relies on a multitude of records to manage both students and employees. As these records start to build up- from Student Records to Teacher Applications – more and more space and time are consumed. Your Biel’s Solution will rid your office of filing cabinets and make records instantly available to your PC. With an emphasis on document security, we can develop a specialized document management solution for your school ranging from Microfilm conversion to Wide Format Printers for your Print Shop.
Here’s a great example from a Solution we provided to the Ken-Ton School District:
The Special Education department of the Ken-Ton school system was seeking a way to free up valuable office space and have a fast and easy search and retrieval system for a large volume of student records. “We needed quick access to the tremendous amount of student records generated in the Special Education department. We had no efficient means of finding a specific record other than by manually searching rows and rows of cabinets,” Ken-Ton Special Education Director, Alan Erzkus recalls.
“The ease of transition to a digital platform was fairly smooth in the initial phase, so we decided that the project should be extended to include all on-going records as well. Desk top scanners were installed at two workstations and files are now scanned directly into the system,” Mr. Erzkus stated. Ken-Ton is now scanning student files directly into ApplicationXtender and WebXtender and they are able to quickly search and find important student records without office congestion.
Biel’s Information Technology Systems did an initial survey and appraisal of the Special Education records. There were over 1500 separate student file folders measuring 2 to 6 inches in thickness. The records were all backlogged and needing to be migrated into a searchable document management system. Overcoming a few bumps along the way, Biel’s achieved an outstanding turnaround time, scanning the records in approximately two months time. Two walls of jammed packed file cabinets were converted into much needed work space. And the cabinets were reduced to electronic files. Mr. Erzkus explained, “Biel’s turned two walls of monstrous filing cabinets into two sections of productive workspace.”
